Overview
Bayside Apartments · Tuesday 23 May 2026
What needs your attention
👤
2 applicants awaiting your approvalJane (Unit 12), Marcus (Unit 27)
Review$
4 units outstanding on Q3 levies$4,960 · 2 overdue, 2 unpaid
Chase🔧
Open maintenance request — Unit 12Intercom · needs a contractor assigned
AssignAt a glance
Outstanding levies
$4,960
4 units
Cash position
$174,750
across all funds
Pending applicants
2
awaiting approval
Open requests
2
from residents
Collection health
Q3 levies collected87%
$34,720 of $39,680 · 28 of 32 units paid · healthy
Next levy due
7 days
Q3 FY2025–26 · due 30 May 2026 · $39,680 across 32 lots
Recent activity (last 7 days)
👤
Jane Mitchell appliedUnit 12 · Owner · 2 days ago
$
Levy payment receivedUnit 9 · $1,240 · reconciled · 3 days ago
🔧
Maintenance request lodgedBroken intercom · Unit 12 · 3 days ago
📣
Notice postedWater shutoff (Emergency) · seen by 28/32 · 5 days ago
🛠️
Contractor assignedBrightSpark Electrical → hallway light · 5 days ago
✉️
Message from Raj (Unit 18)Overdue levy arrangement · awaiting reply · 6 days ago
Quick links
📈Finance
📊Budget
📅Calendar
🏛️AGMs
🗳️Voting
🛡️Audit
What's next
→
Send the 2026 AGM notice21-day notice — do this by 24 May
→
Renew SafetyFirst certificateInsurance expires Jun 2026
Buildings
The schemes you manage
Buildings managed
2
Total lots
50
Funds under management
$236k
| Name | Suburb | Scheme # | Units | Status |
|---|---|---|---|---|
| Bayside Apartments | Bayside, NSW | SP 45821 | 32 | Active |
| Harbour View Strata | Drummoyne, NSW | SP 39210 | 18 | Active |
Applicants
New owners & tenants awaiting approval
Pending
2
Approved (30d)
6
Rejected (30d)
1
PendingApprovedRejectedAll
| Name | Unit | Occupancy | Applied | ||
|---|---|---|---|---|---|
| JJane Mitchell | Unit 12 | jane.m@email.com | Owner | 2 days ago | |
| MMarcus Chen | Unit 27 | m.chen@email.com | Tenant | 4 days ago |
Residents
Everyone living in the scheme · 32 units
Active residents
38
Owners
29
Tenants
9
On committee
4
AllOwnersTenantsOn committee
| Name | Unit | Owner / Tenant | Entitlement | Status | |
|---|---|---|---|---|---|
| Margaret Chen | Unit 8 | Owner | m.chen8@email.com | 3.4% | Committee |
| David Okafor | Unit 9 | Owner | d.okafor@email.com | 3.1% | Committee |
| Sarah Lee | Unit 4 | Owner | s.lee4@email.com | 3.1% | Committee |
| Jane Mitchell | Unit 12 | Owner | jane.m@email.com | 3.1% | Active |
| Raj Patel | Unit 18 | Owner | raj.p@email.com | 3.1% | Committee |
| Tom Wright | Unit 22 | Tenant | t.wright@email.com | — | Active |
Levies
Per-unit status · Q3 FY2025–26
Collected this quarter
$34,720
87% collection rate
Amount due
$39,680
Outstanding
$4,960
4 units
Collection health · Q3
28 of 32 units paid in full87%
Paid on time 26Paid late 2Outstanding 4
Q3 FY2025–26All quartersAll statusesPaidPendingOverdue
| Unit | Owner | Entitlement | Amount due | Paid | Due date | Status |
|---|---|---|---|---|---|---|
| Unit 4 | Sarah Lee | 3.1% | $1,240 | $1,240 | 2 May | Paid |
| Unit 8 | Margaret Chen | 3.4% | $1,360 | $1,360 | 5 May | Paid |
| Unit 9 | David Okafor | 3.1% | $1,240 | $1,240 | 1 May | Paid |
| Unit 12 | Jane Mitchell | 3.1% | $1,240 | $0 | 30 May | Unpaid |
| Unit 15 | Priya Nair | 3.1% | $1,240 | $1,240 | 28 Apr | Paid · credit $80 |
| Unit 18 | Raj Patel | 3.1% | $1,240 | $0 | overdue | Overdue |
| Unit 22 | Tom Wright | 3.1% | $1,240 | $1,240 | 3 May | Paid |
| Unit 27 | Marcus Chen | 3.1% | $1,240 | $0 | overdue | Overdue |
Spends
Every dollar that leaves the funds · Q3 FY2025–26
Spent this quarter
$39,700
Top category
Insurance
44% of spend
Recorded spends
23
| Date | Payee | Category | Fund | Amount |
|---|---|---|---|---|
| 22 Apr | CHU Insurance | Insurance | Admin | $17,440 |
| 18 Apr | SparkleClean Co. | Cleaning | Admin | $1,920 |
| 14 Apr | Heights Maintenance | Repairs | Capital | $1,850 |
| 9 Apr | GreenThumb Gardens | Gardening | Admin | $740 |
| 3 Apr | Sydney Water | Utilities | Admin | $1,180 |
Finance summary
The whole financial picture at a glance · FY2025–26
Total funds
$174,750
admin + capital
Collected (Q3)
$34,720
87%
Outstanding
$4,960
4 units
Spent (Q3)
$39,700
across 7 categories
Fund balances
Administrative FundWestpac · ···4821
$48,210Capital Works FundWestpac · ···7732
$126,540Total$174,750
Recent spends
CHU InsuranceInsurance · 22 Apr
$17,440SparkleClean Co.Cleaning · 18 Apr
$1,920Heights MaintenanceRepairs · 14 Apr
$1,850Where this quarter's money went
Q3 spend totals $39,700. Insurance is an annual premium, paid this quarter — so it weighs heavier here than in a typical quarter.
Insurance (building + liability)$17,440
Cleaning (common areas)$5,750
Repairs — general$4,840
Utilities (common)$4,760
Gardening$2,860
Fire safety$2,620
Accounting$1,430
Budget
Projected vs actual · FY2025–26
Projected income
$158,720
Projected expense
$128,800
Projected net
+$29,920
| Line item | Type | Projected | Actual | Variance |
|---|---|---|---|---|
| Admin levy income | Income | $121,920 | $106,000 | −$15,920 |
| Capital works levy income | Income | $36,800 | $36,800 | $0 |
| Insurance | Expense | $48,000 | $48,000 | $0 |
| Cleaning | Expense | $19,200 | $18,400 | −$800 |
| Maintenance & repairs | Expense | $24,000 | $27,600 | +$3,600 |
| Gardening | Expense | $9,600 | $9,180 | −$420 |
| Utilities | Expense | $14,400 | $13,900 | −$500 |
| Fire safety | Expense | $8,800 | $8,640 | −$160 |
| Accounting & audit | Expense | $4,800 | $4,680 | −$120 |
Reconciliation
Money in and out of every fund, tied to the bank
Declared bank balanceWestpac · admin + capital · as at 30 Apr 2026
$174,750.00OneStrata computed balanceFrom all recorded transactions
$174,750.00Balance driftDifference between the two
$0.00Fund balances
Administrative FundWestpac · ···4821 · day-to-day running costs
$48,210.00Capital Works FundWestpac · ···7732 · long-term & major works
$126,540.00Total across all funds$174,750.00
All transactionsUnreconciled onlyReconciled onlyAdmin fundCapital fund
| Date | Description | Fund | Type | Amount | Status |
|---|---|---|---|---|---|
| 30 Apr | Q3 levy — Unit 9 | Admin | Levy | +$1,240 | Reconciled |
| 22 Apr | Building insurance — CHU | Admin | Spend | −$17,440 | Reconciled |
| 18 Apr | SparkleClean — common areas | Admin | Spend | −$1,920 | Reconciled |
| 14 Apr | Heights Maintenance — gutters | Capital | Spend | −$1,850 | Reconciled |
| 9 Apr | Q3 levy — Unit 4 | Admin | Levy | +$1,240 | Reconciled |
Maintenance
Scheduled building works & tasks
Scheduled
1
In progress
2
Completed (FY)
14
| Task | Contractor | Scheduled | Cost | Status |
|---|---|---|---|---|
| Hallway light — L2 | BrightSpark Elec. | 2 May | $180 | In progress |
| Lobby paint touch-ups | Premium Painters | 22 Apr | $1,400 | In progress |
| Fire safety inspection | SafetyFirst | 12 May | $620 | Scheduled |
| Roof gutter cleaning | Heights Maint. | 14 Apr | $1,850 | Completed |
Maintenance requests
Issues reported by residents
Pending
1
Accepted
1
Resolved (30d)
4
| Reported issue | By | Urgency | Status | |
|---|---|---|---|---|
| Broken intercom — main entrance | Jane, Unit 12 | High | Pending | |
| Hallway light flickering — L2 | Jane, Unit 12 | Normal | Accepted → task | |
| Garage door slow to close | Raj, Unit 18 | Normal | Resolved |
Tasks
Things the committee needs to get done
Open
3
Overdue
1
Done (30d)
7
| Task | Owner | Due | Status |
|---|---|---|---|
| File 2025 EGM minutes | Sarah (Secretary) | 30 Apr | Overdue |
| Assign contractor — intercom | David (Treasurer) | 5 May | Open |
| Renew SafetyFirst certificate | David (Treasurer) | 15 Jun | Open |
| Confirm AGM venue | Margaret (Chair) | 1 Jun | Done |
Calendar
Everything happening at Bayside, in one place
May 2026
🔧
Hallway light — BrightSpark ElectricalFri 2 May · scheduled maintenance
Maintenance🎉
Rooftop BBQSat 11 May · social event
Social🛠️
Fire safety inspection — SafetyFirstMon 12 May · compliance
Maintenance🗳️
Roof repair motion closesFri 30 May · special resolution voting ends
Vote💰
Q3 levies dueFri 30 May · $39,680 across 32 lots
LevyJune 2026
🏛️
2026 Annual General MeetingSat 14 Jun, 6:30pm · common room
AGM📋
SafetyFirst insurance expiresMon 30 Jun · renew before this date
Compliance▦
End of financial yearTue 30 Jun · FY2025–26 closes
QuarterContractors
Your approved trades — with compliance tracked
On call
3
Insurance current
2
Expiring soon
1
Blacklisted
1
On callApprovedExpiringBlacklisted
| Contractor | Trade | Licence | Insurance | Status |
|---|---|---|---|---|
| Premium Painters | Painting | NSW 284113 | Valid to Mar 27 | Approved |
| Heights Maintenance | Roofing | NSW 198447 | Valid to Sep 26 | Approved |
| SafetyFirst | Fire compliance | NSW 552901 | Expires Jun 26 | Renew soon |
| QuickFix Plumbing | Plumbing | — | Lapsed | Blacklisted |
Notices
Posted once — delivered to all 32 units
AllGeneralFinancialMaintenanceSocialEmergency
📌
Water shutoff — Tuesday 7amEmergency · pinned · posted by secretary · 26 Apr
Seen 28/32$
Q3 levy notices issuedFinancial · posted by treasurer · 22 Apr
Seen 31/32🔧
Lift maintenance — Thu 8 MayMaintenance · posted by secretary · 20 Apr
Seen 27/32🎉
Rooftop BBQ — Sat 11 MaySocial · posted by Sarah, Unit 4 · 15 Apr
Seen 30/32🏛️
2026 AGM — save the dateGeneral · posted by chair · 12 Apr
Seen 32/32✓
New garden contractor appointedGeneral · posted by secretary · 4 Apr
Seen 29/32Documents
The building's shared filing cabinet
Documents
24
Visible to owners
19
Committee only
5
| Document | Category | Visible to | Added |
|---|---|---|---|
| Q1 2026 AGM Minutes | Minutes | All owners | 14 Apr 2026 |
| 2025 Annual Financial Report | Financials | All owners | 2025 |
| Building Insurance Certificate | Insurance | All owners | expires Jun 2026 |
| Strata By-Laws (Consolidated) | By-laws | All owners | 2024 |
| Roof repair quote — Heights | Contracts | Committee only | 10 Apr 2026 |
Messages
Private conversations with individual residents
✉️
Jane Mitchell · Unit 12Visitor parking question · 2 days ago
Awaiting reply✓
Raj Patel · Unit 18Overdue levy arrangement · replied 1 day ago
Replied✓
Tom Wright · Unit 22Balcony planter approval · resolved 18 Apr
Replied✓
Priya Nair · Unit 15Overpayment credit query · resolved 16 Apr
Replied✓
Marcus Chen · Unit 27Moving-in date & keys · resolved 12 Apr
RepliedAGMs
Meetings, agendas & minutes
2026 Annual General Meeting
UpcomingFormat: In person · Location: Building common room · 14 Jun 2026, 6:30pm
Notice to owners21-day notice required under SSMA 2015
Sent 24 MayAgenda6 items · including budget adoption & committee election
ReadyAttendance & proxiesQuorum requires 50% of unit entitlement · 3 proxies lodged
Tracking| Past meeting | Date | Format | Minutes |
|---|---|---|---|
| Q1 2026 Committee Meeting | 14 Apr 2026 | In person | Published |
| 2025 Annual General Meeting | 12 Jun 2025 | In person | Published |
| 2025 Extraordinary GM | 3 Mar 2025 | Virtual | Minutes overdue |
Voting
Motions, polls & resolutions
ActiveDraftClosed
Motion: Roof repair — special levy
Active · Special (75%)Special resolution · requires 75% by unit entitlement · quorum 50% · closes 30 May 2026
For — 68%Against — 12%Abstain — 6%
22 of 32 lots voted (quorum met) · entitlement-weighted · 7% more "for" needed to reach the 75% threshold
Tally method
By weight (entitlement)Special levy if passed
$2,800 / lot| Recent motion | Type | Closed | Recorded result |
|---|---|---|---|
| Adopt FY25–26 budget | Ordinary (50%) | 12 Jun 2025 | Passed 81% |
| Garden contractor change | Ordinary (50%) | 2 Apr 2026 | Passed 74% |
| Pet by-law amendment | Special (75%) | 18 Mar 2026 | Failed 58% |
| Preferred BBQ date | Poll | 10 Apr 2026 | Sat 11 May won |
Committee
Who runs this scheme · roles & terms
Active members
4
Office-bearers
3
Term ends
AGM 2026
| Member | Unit | Role | Term | Status |
|---|---|---|---|---|
| Margaret Chen | Unit 8 | Chairperson | 2025–26 | Active |
| David Okafor | Unit 9 | Treasurer | 2025–26 | Active |
| Sarah Lee | Unit 4 | Secretary | 2025–26 | Active |
| Raj Patel | Unit 18 | Ordinary member | 2025–26 | Active |
Audit trail
Immutable record of admin actions at Bayside
Levy payment recorded — Unit 9, $1,240 · treasurer@bayside · today 9:14am
Notice posted — "Water shutoff" (Emergency) · secretary@bayside · 26 Apr 4:02pm
Applicant approved — Sarah Lee, Unit 4, Owner · treasurer@bayside · 18 Apr 11:30am
Budget line updated — Maintenance +$2,000 · treasurer@bayside · 14 Apr 8:45pm
Contractor assigned — Heights Maintenance → gutter job · secretary@bayside · 10 Apr 1:20pm
Reconciliation completed — declared = computed, $0 drift · treasurer@bayside · 9 Apr 7:55pm
Spend recorded — CHU Insurance, −$17,440 (Admin fund) · treasurer@bayside · 22 Apr 10:11am
Motion opened — "Roof repair special levy" (Special 75%) · secretary@bayside · 8 Apr 6:30pm
Document uploaded — "2025 Annual Financial Report" · treasurer@bayside · 5 Apr 2:40pm
Viewed as resident — Jane Mitchell, Unit 12 · treasurer@bayside · 3 Apr 11:02am
Building details updated — capital works target changed · treasurer@bayside · 1 Apr 9:18am
Notes
The committee's private scratchpad
📝
Get 3 quotes for lobby re-carpetAdded by David · 20 Apr · before next budget
📝
Unit 27 tenant — noise follow-upAdded by Sarah · 16 Apr
📝
Check insurance excess before renewalAdded by Margaret · 11 Apr
📝
Owner at Unit 18 prefers email contactAdded by David · 6 Apr
📝
Confirm BBQ council permit not neededAdded by Sarah · 2 Apr
View as resident
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J
Jane MitchellUnit 12 · Owner
R
Raj PatelUnit 18 · Owner
T
Tom WrightUnit 22 · Tenant
🛡️ Recorded in the audit trail · you can't change anything while viewing as a resident.