Compliance Plan
OneStrata is a software tool that helps your committee organise, record, and keep track of information. It does not perform the functions of an owners corporation, is not a licensed strata managing agent, and does not provide legal, financial, or compliance advice. Using OneStrata does not by itself guarantee or ensure compliance with any law. Your committee remains solely responsible for meeting its obligations, and should obtain its own professional advice. References to legislation are general and current as at the date above; laws change, and you should verify your specific obligations.
Financial management and levies
| Obligation | Source | How OneStrata helps |
|---|---|---|
| Maintain a separate administrative fund for day-to-day running costs. | SSMA 2015, s 73 | OneStrata tracks the administrative fund separately, recording its contributions and expenses so the committee can see its balance and activity at any time. |
| Maintain a separate capital works fund for major and long-term expenditure. | SSMA 2015, s 74 | OneStrata maintains the capital works fund as a distinct fund, keeping its money and transactions separate from the administrative fund. |
| Prepare estimates of contributions needed for each fund. | SSMA 2015, s 79 | The budget tools let the committee record estimated contributions for each fund and compare them against actual spending. |
| Set and levy owner contributions to the funds. | SSMA 2015, ss 81, 83 | OneStrata records levy schedules and the contributions raised against each lot, with a clear breakdown per owner. |
| Track interest, discounts, and payment plans on contributions, including hardship payment plans introduced by the 2025 reforms. | SSMA 2015, s 85 (as amended 2025) | Levy records capture amounts due, paid, and outstanding per lot, helping the committee monitor arrears and manage agreed payment arrangements. |
| Keep proper accounts of the owners corporation. | SSMA 2015, s 78 | Every levy, spend, and fund movement is recorded, giving the committee an organised financial picture and supporting reconciliation against bank records. |
Capital works and long-term planning
| Obligation | Source | How OneStrata helps |
|---|---|---|
| Prepare and maintain a 10-year capital works fund plan (with new standard-form and sustainability requirements commencing 1 April 2026). | SSMA 2015, s 80 (as amended) | The committee prepares its 10-year plan with its own advisers; OneStrata provides a documents area to store the plan and make it available to owners, and tracks capital works fund balances that support it. |
| Ensure the correct fund pays for each expense, and repay any cross-fund transfer within the required period. | SSMA 2015, ss 73, 74, 76 | Split-fund accounting records which fund each expense is paid from, helping the committee keep administrative and capital works spending correctly separated. |
Maintenance and repair of common property
| Obligation | Source | How OneStrata helps |
|---|---|---|
| Properly maintain and keep common property in a state of good and serviceable repair (owners may now bring claims for up to 6 years). | SSMA 2015, s 106 (claim period extended 2025) | Maintenance requests, tasks, and contractor records let the committee log issues, track them through to completion, and keep an organised history of repairs to common property. |
| Respond to and keep records of maintenance issues raised by owners and residents. | SSMA 2015, s 106; record-keeping duties | Residents can submit maintenance requests through their portal; the committee can manage these alongside scheduled tasks and assigned contractors, creating a record of action taken. |
Meetings, decisions and notices
| Obligation | Source | How OneStrata helps |
|---|---|---|
| Hold general meetings and annual general meetings in line with the Act, including a mandatory sustainability agenda item (2025 reform). | SSMA 2015, Schedule 1; s 16 | AGM tools let the committee schedule meetings, build agendas (including standing items), and keep a record of each meeting. |
| Give owners proper notice of meetings and decisions. | SSMA 2015, Schedule 1 | Notices can be published to all owners through their portal, creating a consistent, time-stamped record of what was communicated and when. |
| Make decisions by valid resolution and record outcomes. | SSMA 2015, Schedule 1; s 5 | Online voting captures motions and results, and outcomes are recorded so the committee retains evidence of decisions made. |
| Communicate with owners and residents in a clear and recorded way. | General governance duties | Notices, documents, and private messaging give the committee organised, recorded channels to communicate with owners and individual residents. |
Records, transparency and the strata roll
| Obligation | Source | How OneStrata helps |
|---|---|---|
| Prepare and keep a strata roll with prescribed owner and lot information. | SSMA 2015, ss 177, 178 | OneStrata holds structured records of lots, owners and residents, and their contact details, helping the committee keep the information underlying its strata roll up to date. |
| Keep the records and documents of the owners corporation (generally for 7 years). | SSMA 2015, s 180; Regulation | Documents, notices, financial records, meeting records, and an immutable audit trail are stored centrally, helping the committee retain its records over time. |
| Make records available for inspection by owners and other entitled persons. | SSMA 2015, s 182 | The owner portal gives residents and owners direct, ongoing visibility of notices, documents, levies, and other shared information, supporting transparency. |
| Use information about owners only for proper purposes (committee-conduct duties strengthened in 2025). | SSMA 2015 (committee duties, as amended 2025) | Role-based access limits who can see what, and the audit trail records actions taken, supporting accountable and proper use of owner information. |
Insurance
| Obligation | Source | How OneStrata helps |
|---|---|---|
| Take out and maintain required building and other insurance. | SSMA 2015, ss 160, 161, 164 | Insurance certificates and policies can be stored in the documents area and shared with owners, helping the committee keep proof of cover organised and accessible. |
Privacy and handling of personal information
| Obligation | Source | How OneStrata helps |
|---|---|---|
| Handle owners’ and residents’ personal information responsibly and securely. | Privacy Act 1988 (Cth), APPs | Data is stored on Australian-hosted infrastructure with role-based access controls and an audit trail, helping the committee handle personal information in an organised and accountable way. See our Privacy Policy. |
How to read this plan
This plan describes how OneStrata’s features support a committee in meeting common obligations. It is not a checklist of everything your scheme must do, and it is not legal advice. Obligations vary by scheme, and the law changes over time — the 2025 NSW strata reforms are a recent example. Your committee should confirm its own obligations and seek professional advice where needed. OneStrata helps you stay organised; responsibility for compliance remains with the owners corporation and its committee.